Mail Merge

This article contains instructions on completing a Mail Merge using Microsoft Word.

1.  Open the Ribbon in Word and select Mailings.
   
   
   
   
2. Select the appropriate item. In this example, we will create a letter.
   
   
   
   
3. Choose from where the mail merge data will come.
   
   
   
   
4. Select the appropriate file and click Open.
   
   
   
   
5. Select the desired workbook sheet and click OK.
   
   
   
   
6. Now all the necessary data is stored for use in creating the document.
   
   
   
   
7. The letter can now be created by adding in the necessary fields as you type.
   
   
   
   
8. Once the letter is complete, use the Finish and Merge button to continue. Choosing Edit individual documents will provide a preview of all merged letters.
   
   
   
   
9. Select All to merge all information into a new document that can be saved.
   
   
   
   
10. For e-mails, choose the drop-down box to pick the merge field to which the e-mails will be sent, then add the subject line and click OK to distribute the e-mails.
    
    
    
    
11. For  labels, choose the brand and number and click OK.
    
    
    
    
12. Once the Insert Merge Field has been selected, add the necessary information to the labels and choose Update Labels.
    
    
    
    
13. Now the Finish and Merge section can be used to view and/or print the the finalized labels.
    
    
    
    
14. The finished labels are shown below.
    
    
    
    
    

If you are using a Mac, here is a link to a video tutorial for using mail merge with labels with MacWord 2011.